Calendbook
FreemiumFree scheduling tool with booking pages, group polls, round-robin routing, and CRM integrations — affordable Calendly alternative for individuals and teams.
What does this tool do?
Calendbook is a scheduling and appointment booking tool designed as a cost-conscious alternative to Calendly. It allows users to create shareable booking links, set availability windows, and automatically sync with Google Calendar and Outlook. The platform includes lead management capabilities with contact search via Apollo integration, payment processing through Stripe (with no Calendbook fees), and notification routing across WhatsApp, Telegram, and email. Round-robin routing distributes bookings across team members, while Zapier integration enables custom automation workflows. The core appeal is the free tier with unlimited bookings and a single event type, making it accessible for solopreneurs, though advanced features like multiple event types and integrations require paid plans starting at $2/user/month.
AI analysis from Feb 23, 2026
Key Features
- Shareable booking links with customizable availability and event types
- Calendar sync across Google, Outlook, and Microsoft with conflict detection
- Stripe payment integration with zero fees for processing consultation charges
- Lead management with Apollo contact search, custom qualification questions, and prospect notes
- Multi-platform notifications via WhatsApp, Telegram, email, and SMS
- Round-robin event distribution for load-balancing across team members
- Zapier and Webhook integrations for connecting to 5000+ external apps
- Accept/reject scheduling allowing users to decline bookings after confirmation
Use Cases
- 1Freelance consultants and coaches collecting payments directly through booking links without intermediary fees
- 2Sales teams qualifying leads automatically by collecting custom questions during booking and storing prospect data
- 3Service providers managing multiple calendars across Google, Outlook, and Microsoft accounts with conflict detection
- 4Small agencies distributing client meetings fairly across team members using round-robin scheduling
- 5Entrepreneurs building custom workflows by connecting Calendbook to 5000+ apps via Zapier integration
- 6Wix website owners embedding booking functionality directly into their sites via the native app integration
Pros & Cons
Advantages
- Genuinely free tier with unlimited bookings and no credit card required—rare among scheduling tools where most competitors restrict free users to 1-2 bookings/month
- Zero transaction fees on Stripe payments, meaning 100% of consultation fees go directly to the user, unlike competitors who take 2-3% cuts
- Transparent, affordable pricing ($2-5/user/month) that's significantly cheaper than Calendly ($8-20/month for comparable features)
- Lead management built-in with Apollo contact search integration, eliminating the need to manually export and track prospects separately
Limitations
- Limited integration ecosystem compared to Calendly—only 6-7 native integrations listed, relying heavily on Zapier for extensibility rather than direct partnerships
- Free plan capped at 1 event type and 1 calendar connection, requiring a paid upgrade for flexibility that's standard in free tiers of competitors
- No mention of group scheduling or availability polls beyond round-robin, limiting use cases for team consensus-building
- Website lacks detailed feature documentation or video tutorials, making it harder to evaluate advanced capabilities like custom question logic or webhook structure before signing up
Pricing Details
Free plan: $0/month with unlimited bookings, 1 event type, 1 calendar connection, Google/Outlook sync, Stripe integration, and lead collection. Premium: $2/user/month (or €5/month) adding unlimited event types, 10 calendar connections, Zoom integration, and email qualification questions. Professional: $5/user/month adding Zapier, Webhooks, advanced availability, company branding, and WhatsApp/Telegram notifications. Teams & Organizations: Custom pricing with unlimited users, dedicated account manager, SSO, custom integrations, and advanced analytics. 50% discount available on yearly billing.
Who is this for?
Freelance consultants, coaches, therapists, and service providers who need affordable payment-enabled booking; small sales teams (2-15 people) managing leads and client scheduling; solopreneurs on tight budgets seeking a Calendly alternative; Wix website owners looking for native appointment integration; businesses already using Zapier for automation who want scheduling to fit into existing workflows.