Microsoft To Do
FreeFree task management app from Microsoft. Syncs with Outlook, supports shared lists, My Day planning, and smart suggestions powered by Microsoft 365.
What does this tool do?
Microsoft To Do is a free task management application designed to help users organize their work and personal tasks across devices. It integrates seamlessly with Microsoft's ecosystem, particularly Outlook, allowing users to convert emails into tasks and sync their task lists across Windows, Mac, Android, and web platforms. The app centers around the "My Day" feature, which helps users focus on their most important tasks for each day, and it includes smart suggestions powered by Microsoft 365 integration. It supports shared lists for collaboration, making it suitable for both individual productivity and team-based task coordination. The tool emphasizes simplicity and cross-platform accessibility rather than advanced project management features.
AI analysis from Feb 23, 2026
Key Features
- My Day planning feature for daily task prioritization and focus
- Email-to-task conversion through Outlook integration
- Shared lists for basic team collaboration
- Cross-platform synchronization (Windows, Mac, Android, web)
- Smart suggestions powered by Microsoft 365 context
- List organization with customizable categories
- Multi-step task creation with subtasks support
Use Cases
- 1Converting Outlook emails into actionable tasks without context switching
- 2Creating shared task lists for household chores or family coordination
- 3Managing daily priorities through the My Day feature for individual focus work
- 4Cross-device task synchronization between Windows PC, Mac, and mobile devices
- 5Quick list creation for shopping, travel planning, or event preparation
- 6Team collaboration on simple shared task lists within small groups
- 7Streamlining workflows for Microsoft 365 users who need native integration
Pros & Cons
Advantages
- Free across all platforms (web, Windows, Mac, Android) with no subscription required for core functionality
- Tight integration with Outlook and Microsoft 365 ecosystem enables email-to-task conversion and smart suggestions
- My Day feature provides effective focus mechanism for daily planning without overwhelming complexity
- Supports list sharing for lightweight team collaboration without enterprise project management overhead
- Intuitive interface with minimal learning curve for new users
Limitations
- Limited project management capabilities compared to dedicated tools like Asana, Monday.com, or Microsoft Project—lacks Gantt charts, timelines, and resource allocation
- Collaboration features are basic; no advanced permissions, commenting systems, or activity tracking for team workflows
- Poor integration outside Microsoft ecosystem; limited third-party app connections compared to competitors
- No native support for recurring task templates, custom fields, or advanced filtering options
- Mobile app functionality lags behind web version in terms of feature parity
Pricing Details
Completely free. No premium tiers, paid plans, or feature restrictions mentioned. Fully functional across all platforms at no cost.
Who is this for?
Individual users and small teams within Microsoft 365 organizations who need simple daily task management; household coordinators managing family tasks; office workers seeking lightweight task organization tied to Outlook; users who value ecosystem integration over advanced project management capabilities.