Reclaim.ai
FreemiumAI-powered calendar management that auto-schedules meetings, tasks, habits, and breaks around priorities, integrating with Google Calendar and project tools.
What does this tool do?
Reclaim.ai is an AI-powered calendar management tool that goes beyond basic scheduling to intelligently allocate time across meetings, tasks, habits, and breaks. The core intelligence lies in its ability to auto-schedule items around stated priorities—you set a focus time goal, and the AI actively defends that time by declining meetings and rescheduling conflicts. It integrates directly with Google Calendar and syncs with popular task management tools (Asana, ClickUp, Todoist, Jira, Linear), pulling tasks into your calendar as schedulable items. The tool also includes time tracking and analytics to measure how you actually spend your time, making it a productivity system rather than just a calendar viewer. Features like AI-suggested meeting times across attendees, automatic buffer time insertion between meetings, and smart scheduling links distinguish it from basic calendar tools.
AI analysis from Feb 23, 2026
Key Features
- AI Focus Time—intelligently defends user-defined focus blocks by auto-declining meeting conflicts
- Smart Meeting Finder—locates optimal meeting times across all attendees' calendars without manual coordination
- AI Buffer Time—auto-inserts breaks and travel time between consecutive meetings and work sessions
- Task Integration—syncs with Asana, ClickUp, Jira, Linear, Todoist, and Google Tasks to schedule work items as calendar events
- Time Tracking & Analytics—measures time spent in meetings vs. focused work and surfaces work-life balance metrics
- AI Habits—finds recurring time slots for daily routines (exercise, standup prep) and auto-schedules them
- Scheduling Links—smart availability sharing with meeting controls and duration/spacing constraints
- Calendar Sync—coordinates time blocks across multiple calendars (personal, work, shared)
Use Cases
- 1Knowledge workers who struggle with meeting overload and need AI to actively protect deep work time by declining conflicts
- 2Teams coordinating across multiple time zones using smart meeting finder to avoid manual back-and-forth scheduling
- 3Individuals managing tasks across multiple project tools (Asana, Jira, Linear) who want unified calendar view with auto-scheduling
- 4Sales and marketing teams using scheduling links to let prospects book time while maintaining control over availability windows
- 5Engineering teams tracking time spent in meetings vs. coding to measure context switching and optimize calendar health
- 6Remote teams using time tracking and analytics to understand work-life balance and meeting load distribution
Pros & Cons
Advantages
- Actively defends focus time by declining meetings on your behalf rather than passively blocking it—unique AI enforcement mechanism
- Multi-tool task integration (Asana, ClickUp, Linear, Jira, Todoist) pulls work into calendar for realistic scheduling, not just Google Tasks
- Time tracking and workforce analytics provide data-driven insights into meeting load and work patterns, valuable for team-level optimization
- Smart meeting finder solves genuine pain point of coordinating across multiple attendees without manual polling
- Free Google Calendar add-on available on Workspace Marketplace lowers barrier to entry
Limitations
- Primarily Google Calendar dependent—no native Outlook integration mentioned, limiting adoption in enterprise environments standardized on Microsoft
- Pricing details absent from website content, requiring sales contact to understand cost structure and whether ROI justifies investment
- Heavy reliance on AI decision-making means users need to trust the algorithm's prioritization logic, which could create scheduling conflicts if poorly configured
- Habitually aggressive meeting declination by AI could damage relationships if not carefully tuned; requires cultural buy-in from meeting attendees
- Time tracking and analytics features may feel like surveillance to employees, creating privacy concerns in team deployments
Pricing Details
Pricing details not publicly available on the website. Current promotion offers 30% off Starter & Business plans for new users, and 20% off with code MEETINGS, indicating tiered pricing exists. Enterprise plan available via contact. Requires booking demo or visiting pricing page for specific cost information.
Who is this for?
High-context knowledge workers and managers at companies with heavy meeting cultures (tech, SaaS, consulting); teams with distributed schedules requiring smart coordination; product, engineering, and sales teams managing work across multiple project management tools; organizations prioritizing work-life balance metrics and meeting health analysis.