ProofHub
PaidAll-in-one project management and team collaboration tool with task boards, Gantt charts, proofing, discussions, and time tracking — flat pricing, no per-user fees.
What does this tool do?
ProofHub is an all-in-one project management platform designed to consolidate task tracking, team collaboration, and creative workflows into a single interface. It emphasizes a flat-rate pricing model without per-user fees, making it cost-predictable for teams of varying sizes. The tool combines traditional project management views (Gantt charts, Kanban boards, table views, calendars) with specialized features like built-in proofing tools for design reviews, time tracking, and discussion threads. This positions it as particularly suited for creative and marketing teams who need collaborative review cycles alongside standard project scheduling. The platform supports multiple team structures through custom roles and serves diverse workflows from remote work coordination to agile sprint management.
AI analysis from Feb 23, 2026
Key Features
- Multiple project views including Gantt charts, Kanban boards, table views, and calendar layouts
- Built-in proofing software with markup tools and approval workflows for design and media files
- Time tracking with reporting capabilities for billable hours and resource allocation
- Discussion threads and collaboration features including chat, announcements, and shared notes
- Custom role creation for granular permission management and security controls
- Project templates for rapid duplication of standardized workflows
- Forms for intake requests and ticket creation from teams and external clients
Use Cases
- 1Creative agencies managing design projects with client feedback loops using the built-in proofing markup tools
- 2Marketing teams planning and executing multi-channel campaigns with Gantt charts and task dependencies
- 3Software development teams tracking sprints, managing backlogs, and maintaining project transparency through agile views
- 4Remote-first companies coordinating distributed teams with chat, discussions, and announcement features
- 5Education institutions managing student workflows, storing documents, and tracking project completion across departments
Pros & Cons
Advantages
- Flat-rate pricing eliminates per-user costs, making team expansion economically predictable and fair for larger organizations
- Specialized proofing feature with markup tools directly addresses creative industry needs, eliminating the need for separate review software
- Multiple view options (Gantt, Kanban, table, calendar) allow teams to visualize work according to their workflow preferences rather than forcing one methodology
Limitations
- Pricing details not clearly visible on homepage—requires clicking through to determine actual costs, suggesting potential friction in purchase decisions
- No AI-powered features mentioned despite competitors increasingly offering intelligent task prioritization or automation suggestions
- Integration ecosystem not detailed in provided content, leaving uncertainty about compatibility with existing tech stacks (Slack, Salesforce, etc.)
Pricing Details
Pricing details not publicly available on the homepage. The site emphasizes 'flat pricing, no per-user fees' but does not display specific plan tiers, monthly/annual costs, or feature comparisons. Users must contact sales or visit a pricing page to determine actual investment.
Who is this for?
Marketing teams, creative agencies, software development teams, remote-first organizations, and educational institutions. Best suited for teams of 5-100+ people who need collaborative project tracking without licensing concerns tied to headcount growth.