Paymo
FreemiumProject management tool for freelancers and small teams with task management, time tracking, invoicing, and resource scheduling in one platform.
What does this tool do?
Paymo is an integrated work management platform that combines time tracking, project management, task organization, and invoicing into a single application. The core strength is its time tracking functionality—available across web, desktop (Windows/Mac/Linux), and mobile with both manual timers and automatic activity monitoring via Paymo Track. Beyond time tracking, it offers task management with multiple view options (Kanban, to-do lists, spreadsheet, calendar), resource scheduling with a team availability view, Gantt charts for timeline visualization, and invoicing capabilities that convert tracked time directly into billable invoices. The platform emphasizes team collaboration through guest portals, in-task comments, file proofing with version control, and expense tracking with receipt scanning. It targets small teams and freelancers who need unified visibility into billable hours, project profitability, and team workload without managing multiple disconnected tools.
AI analysis from Feb 23, 2026
Key Features
- Multi-platform time tracking: browser, desktop (Windows/Mac/Linux), and mobile apps with manual timers and automatic activity logging
- Task management with four view types: Kanban boards, to-do lists, spreadsheet grid, and calendar timeline
- Resource scheduling with team availability visualization and time-off management
- Gantt charts with task dependency visualization for project timeline planning
- Invoice generation from tracked time and expenses with multi-language support and recurring invoice automation
- Asset proofing with version control and threaded comments for collaborative design review
- Guest and client portals for external stakeholder access without full account licenses
- Expense tracking with mobile receipt scanning and optical character recognition
Use Cases
- 1Freelance agencies tracking billable hours across multiple client projects and converting timesheets into accurate invoices
- 2Small design studios using asset proofing and version control to streamline client feedback and approval workflows
- 3Service-based teams monitoring resource utilization and identifying overbooked or underutilized team members
- 4Project-based businesses tracking expenses alongside time to calculate accurate project profit margins
- 5Remote teams collaborating asynchronously through task-based discussions instead of relying on chat platforms
- 6Consulting firms generating estimates from project plans and converting approved estimates into invoices
- 7Agencies automating recurring billing for retainer-based client relationships
Pros & Cons
Advantages
- Seamless time-to-invoice workflow: tracked hours automatically convert to invoice line items, eliminating manual data re-entry and billing errors
- Multi-platform time tracking with automatic activity monitoring (Paymo Track) for passive tracking without constant manual timer interaction
- Flexible task visualization with four distinct view modes (Kanban, list, spreadsheet, calendar) allowing teams to choose their preferred workflow
- Integrated resource scheduling with team availability visibility prevents double-booking and over-allocation
- Asset proofing module with threaded comments and version control addresses a common pain point for design-heavy teams
Limitations
- Pricing details are completely absent from the website—no free tier information, pricing tiers, or per-seat costs are disclosed, making it impossible to assess affordability claims
- Automatic activity tracking (Paymo Track) raises privacy concerns and may feel invasive to employees; no mention of granular privacy controls or activity filtering
- The platform appears to lack native CRM or client management features, limiting utility for sales-driven teams who need lead tracking
- Website content is incomplete (profit margin section cuts off mid-sentence), suggesting outdated or poorly maintained documentation
- No mention of API availability, Zapier integration, or third-party integrations beyond payment processors, limiting extensibility
Pricing Details
Pricing details not publicly available. The website does not display pricing tiers, monthly/annual costs, free trial duration, feature limits by plan, or per-seat pricing.
Who is this for?
Freelancers, small agencies (5-50 people), and service-based teams managing billable projects. Best suited for design agencies, consulting firms, software development shops, and professional services that need accurate time tracking and invoicing. The resource scheduling and team collaboration features appeal to distributed or remote teams. Not ideal for large enterprises, product companies with salaried staff, or organizations that don't bill by the hour.